Privacy Policy

Last updated: April 2026

Systems Rubix Limited ("we," "us," or "our") operates the website at systemsrubixjm.com. This policy explains how we collect, use, and protect personal information in accordance with the Jamaica Data Protection Act and applicable law.

1. Information we collect

Information you provide directly

• Contact form submissions: name, email address, company, phone number, and message content
• Any additional information you choose to share when contacting us

Information collected automatically

• Basic web analytics via Cloudflare Web Analytics (privacy-friendly, no cookies, no cross-site tracking)
• Standard server logs including IP address, browser type, referring URL, and pages visited

2. How we use your information

We use the information you provide to:

• Respond to your enquiries and service requests
• Provide managed IT, phone, cybersecurity, and cloud services where engaged
• Improve our website and services
• Comply with legal obligations

We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Lawful basis for processing

We process your personal data on the following bases:

• Legitimate interests — responding to business enquiries and providing services you have requested
• Contractual necessity — processing required to deliver services under an agreement with you
• Legal obligation — where processing is required to comply with applicable law

4. Data retention

Contact form submissions are retained for a maximum of 90 days in our systems for operational purposes, then deleted. Client service records are retained for the duration of the service relationship plus a reasonable period thereafter for dispute resolution and legal compliance.

5. Data security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or destruction. Our contact form is protected by Cloudflare Turnstile, rate limiting, and transport-layer encryption (HTTPS).

6. Third-party services

This website uses the following third-party services:

• Cloudflare — hosting, CDN, security, and analytics. Cloudflare may process IP addresses and request metadata as part of its infrastructure services. See Cloudflare's privacy policy.
• Cloudflare Turnstile — bot protection for the contact form. Processes request metadata to verify human visitors.

7. Your rights under the Jamaica Data Protection Act

Under the Jamaica Data Protection Act, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (subject to legal retention requirements)
• Object to processing in certain circumstances

To exercise any of these rights, contact us at the address below. We will respond within 30 days.

8. Cookies

This website does not use tracking cookies. Cloudflare Web Analytics is used for site performance measurement and does not use cookies or store personal identifiers.

9. Changes to this policy

We may update this policy from time to time. Material changes will be noted with an updated date at the top of this page.

10. Contact

For privacy-related questions or requests:

Systems Rubix Limited
Email: hello [at] systemsrubixjm.com
Phone: 876-386-7138